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Fees

Services & Fees

Reference and Research Services

The following are guidelines regarding research of archives, manuscripts, and depository materials within the VRHC:

  • Before visiting the VRHC, customers are encouraged to familiarize themselves with our holdings by visiting our website

  • For those customers who are unable to conduct their research in person, VRHC staff will perform up to 30 minutes of lookups at no charge, as time allows (Duplication fees will apply.)

  • For more than 30 minutes of research by VRHC staff the charge is $25.00 per hour, payable to the University of Houston-Victoria. However, staff is limited and research for patrons is conducted only when time allows. Turnaround time may be lengthy.

  • Names of local researchers for hire, if known, will be provided upon request but the VRHC will assume no further responsibility for negotiations and arrangements.

Duplication Fees

Duplication of archival materials is at the discretion of staff. Copies provided to researchers are for private scholarship and may not be further reproduced or distributed without written permission of the Victoria Regional History Center (VRHC). Duplication charges may be reduced for current VC and UHV faculty, staff, and students for official use and class assignments. Commercial or non-commercial publication and use fees are covered by a separate usage agreement.

Archival Documents

Photocopy
Black & White or color (up to 11x17")
Delivery Medium - Paper
Cost (per page) - $.025
Deliver method - Picked up or Shipped ($5 mimimum)
Digital Scans
Scanned at JPEG, 300 dpi
Delivery medium - We can email, depending on file size) or setup in a file share for you to download
Cost - First 30 minutes of scanning time at NO CHARGE - $10 for each additional 30 minutes
Deliver Method - Email or file share

Books

Photocopy
Black & White or color (up to 11x17")
Delivery Medium - Paper
Cost (per page) - $0.10
Delivery Method - free pick up at VRHC or Shipped ($5 minimum)
Digital Scans
Scanned at JPEG, 300 dpi
Delivery medium - We can email, depending on file size) or setup in a file share for you to download
Cost - First 30 minutes of scanning time at NO CHARGE - $10 for each additional 30 minutes
Delivery Method - Email or file share

Photographs

Photographic prints
Darkrook or photop printer; up to 8x10"
Medium - Photo Paper
Cost - $10 per photo
Delivery Method - free pick up at VRHC or Shipped ($5 minimum)
Digital
Digital Scan
Scanned at JPEG, 600 dpi maximum
Delivery Medium - We can email, depending on file size or setup in a file share for you to download
Cost - $5.00 per photo
Delivery Method - Email of file share

Note: Credit card payments have a $3.00 minimum for processing. Checks not accepted.

Revised February 24, 2023

Commercial or Non-Commercial Publication & Use Policy

Customers wishing to use images from the VRHC must first submit a Permission to Use Materials in Publication Form. Download Adobe Reader® to view this PDF form. Fill out the form online, print it, then submit it to the Regional History Center for the appropriate signatures. Forms can be submitted in person or mailed to:

Victoria Regional History Center
UHV Library
3006 N. Ben Wilson
Victoria, TX 77901


Various collections or materials in the VRHC may have different copyright or duplication restrictions.

A complimentary copy of any publication using materials from the VRHC should be sent upon publication of the work.
 

Credit Acknowledgement

Proper credit should be given in all published and non-published use of VRHC materials:

The standard credit acknowledgement for use of materials from the VRHC is: "Victoria Regional History Center, Victoria College / University of Houston-Victoria Library". Check with the VRHC Special Collections Librarian for proper citation for individual record groups.

Commercial or Non-Commercial Publication & Use Fees

In the following cases, no use fee will be charged for one-time use, provided proper credit is given (See Commercial or Non-Commercial Publication & Use Policy). However, duplication fees may apply:
  • Student papers, theses, or disssertations,
  • Official use by Victoria College or University of Houston-Victoria for related publications,
  • Scholarly use such as a publication in a scholarly journal, and
  • Use by nonprofit organizations (proof of not-for-profit status required).

This policy is as allowed under the provisions of fair use and other U.S. Copyright laws.

Fees for publication of images from the VRHC are considered on a case by case basis and may be negotiable. However, a general fee schedule is provided here. Fees assesed by an independent copyright holder (in rare cases) are separate from VRHC fees. These fees are in addition to duplication fees.

A fee of $25.00 per image will be charged for a one-time edition use for:
  • Textbooks,
  • Research by commercial consultants, including legal, historical, and architectural researchs, and
  • Newspapers, magazines, films, or videos published locally / regionally.

For commercial publication (non-scholarly journal or mass audience books):
  • Under 2,000 - $50.00
  • 2,001 - 10,000 - $75.00
  • 10,001-20,000 - $100.00
  • 20,001-50,000 - $125.00
  • 50,000 and above - $150.00


A fee of $100 per image will be charged for:
  • Commercial display or exhibit,
  • Advertisements,
  • Other commercial ephemera (menu, brochures, posters),
  • Newspapers, magazines, films, or video published nationally/internationally, and
  • Commercial websites